The job of Medical Assistant is a fulfilling and busy one. You’ll be a part of a healthcare team that makes a difference in peoples’ lives. But to do the job effectively, you’ll have to multitask and stay on top of all your responsibilities. There’s no room for error here. Patient histories, medical records, appointments, and examinations all need to be organized and accessible when necessary. It’s a demanding job, but if you have what it takes to be a Medical Assistant, there’s plenty of room to grow. Here are 4 time management tips for medical assistants.
1. Anticipate Physician and Patient Needs
It’s important to keep your eyes to the future. You don’t have to look miles down the road, but you should have an idea of what you want to accomplish, and how. Say you have a patient who sees the doctor regularly. Consider the patient’s past appointments to determine what works best for his/her schedule and the doctor’s. Prepare the examination room accordingly and have the medical records on-hand for when the doctor needs them.
2. Become Tech-Savvy and Software Fluent
Administrative responsibilities come with the job. Save yourself from wasted time by getting used to word processing software, patient databases, and scheduling programs. This will allow you to pull information quickly and efficiently. It will also help you communicate clearly with doctors and patients, and reduce the likelihood of minor mishaps.
3. Plan Your Daily Activities in Clusters
Another way to make the most of your time is to group all related activities together in practical clusters. So if you need to prepare some blood samples for lab tests, try to do as many as you can during that time. This will also help you plan ahead and to free up some time for unexpected events, which brings us to….
4. Free Up Time for Unexpected Events
The healthcare field is one in which unexpected events are the norm. With all of your data in line, your scheduling and patient records organized, and your day-to-day activities neatly clustered, you’ll have some wiggle room if an urgent event happens. You never know when a patient might need to book an emergency appointment, when the physician needs to compare patient histories, or when insurance providers need certain personal information for processing claims. But when you have a bit of extra time built into your schedule, you’ll be ready.
Charter College’s Medical Assistant Training program is designed to prepare you for the rigors and unexpected nature of being a medical assistant. You’ll learn technical and administrative skills you’ll use starting on day one of the job. And our externship course at a local clinic, physician’s office, or allied healthcare setting will give you a real-life taste of what the workplace is like in the medical assistant field; an up close look at how proper time management comes in handy. Reach out to Charter College for more information about the Medical Assistant Training Program today.
Use a time-tracking app or calendar to stay organized and on track. Delegate tasks to other staff members whenever possible. Take breaks throughout the day to avoid burnout. Say no to additional tasks or commitments if you don't have the time or resources to take them on.
Use a time-tracking app or calendar to stay organized and on track. Delegate tasks to other staff members whenever possible. Take breaks throughout the day to avoid burnout. Say no to additional tasks or commitments if you don't have the time or resources to take them on.
The ability to prioritize is one of the most important aspects of multitasking. The medical assistant should identify which tasks need to be completed the fastest, along with which tasks will take the longest amount of time. One form of prioritizing is phone triaging.
The ability to multitask, stay calm under pressure, communicate effectively, be detail-oriented, and well organized are all essential for success in this field.
A career as a medical assistant can be very rewarding when you help patients feel better and taken care of. However, you will also experience the dying and deaths of patients and grieving families. This can take an emotional toll on you and lead to sadness or hopelessness.
Sample Answer: My biggest weakness is my ability to multi-task. I'm a very focused individual and can get easily distracted when I have too many things going on at once. I've learned to be more aware of my surroundings and how I can better manage my time.
Medical assistants may encounter patients who are difficult or uncooperative, which can be challenging. They must remain calm and professional in these situations while still providing compassionate care. Medical assistants are responsible for maintaining the privacy and confidentiality of patient information.
Many places such as clinics operate on a typical 8:00 a.m. to 5:00 p.m. schedule, so you'll work the dayshift. Other facilities such as hospitals are open 24 hours a day, which means you may work the nightshift. Many medical assistants work 8-hour days, but some do work 12-hour days.
Scheduling appointments: Medical assistants often coordinate with patients to find suitable appointment times, manage the scheduling system, and update the calendars of healthcare providers.
Sample Answer: My biggest weakness is my ability to multi-task. I'm a very focused individual and can get easily distracted when I have too many things going on at once. I've learned to be more aware of my surroundings and how I can better manage my time.
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