Maybe it is easy for you to sum a column of numbers in Excel, but sometimes you need to filter or hide some data to meet your criteria. After hiding or filtering, and now you just want to add up only the filtered or visible values. If you apply the Sum function in Excel, all the values including the hidden data will be added, in this case, how could you sum only the filtered or visible cell values in Excel?
- Sum only filtered or visible cell values with formula
- Sum only filtered or visible cell values with User Defined Function
- Sum/Count/Average only filtered or visible cells with Kutools for Excel
Sum only filtered or visible cell values with formula
With this SUBTOTAL function which ignores rows that have been excluded by a filter, you can easily add up only the visible cells. You can do as this:
Supposing you have a range of data, and they have been filtered as you need, see screenshot:
1. In a blank cell, C13 for example, enter this formula: =Subtotal(109,C2:C12) (109 indicates when you sum the numbers, the hidden values will be ignored; C2:C12 is the range you will sum ignoring filtered rows.), and press the Enter key.
Note: This formula also can help you sum only the visible cells if there are hidden rows in your worksheet. However, this formula can't sum with ignoring cells in hidden columns.
Sum/Count/Average visible cells only in a specified range with ignoring hidden or filtered cells/rows/columns
The normally SUM/Count/Average function will count all cells in the specified range on matter cells are hidden/filtered or not. While the Subtotal function can only sum/count/average with ignoring hidden rows. However, Kutools for Excel SUMVISIBLE / COUNTVISIBLE / AVERAGEVISIBLE functions will easily calculate the specified range with ignoring any hidden cells, rows, or columns.
Get a 30-day full-featured free trial now!
Sum only filtered or visible cell values with User Defined Function
If you are interested in the following code, it also can help you to sum only the visible cells.
1. Hold down the ALT + F11 keys, and it opens the Microsoft Visual Basic for Applications window.
2. Click Insert > Module, and paste the following code in the Module window.
Function SumVisible(WorkRng As Range) As Double'Update 20130907Dim rng As RangeDim total As DoubleFor Each rng In WorkRng If rng.Rows.Hidden = False And rng.Columns.Hidden = False Then total = total + rng.Value End IfNextSumVisible = totalEnd Function3. Save this code and enter the formula =SumVisible(C2:C12) into a blank cell. See screenshot:
4. Then press Enter key and you will get the result that you want.
Sum/Count/Average only filtered or visible cells with Kutools for Excel
If you have Kutools for Excel installed, you can quickly calculate the sum/count/average only visible or filtered out cells in Excel easily.
Kutools for Excel - Supercharge Excel with over 300 essential tools. Enjoy a full-featured 30-day FREE trial with no credit card required! Get It Now
For example you want to sum only visible cells only, please select the cell you will place the summing result at, type the formula =SUMVISIBLE(C3:C12) (C3:C13 is the range where you will sum only visible cells) into it, and press the Enter key.
And then the summing result is calculated with ignoring all hidden cells. See screenshot:
For counting only visible cells, please apply this formula =COUNTVISIBLE(C3:C12); For averaging only visible cells, please apply this formula =AVERAGEVISIBLE(C3:C12).
Note: If you can't remember the formulas exactly, you can following below steps to sum/count/average only visible cells easily:
1. Select the cell you will place the summing result into, and click Kutools > Functions > Statistical & Math > SUMVISIBLE (or AVERAGEVISBLE, COUNTVISIBLE as you need). See screenshot:
2. In the opening Function Arguments dialog box, please specify the range where you will sum ignoring hidden cells, and click the OK button. See screenshot:
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And then the summing result is calculated with ignoring all hidden cells.
Demo: Sum/Count/Average only filtered or visible cells
Kutools for Excel: Over 300 handy tools at your fingertips! Start your 30-day free trial with no feature limitations today. Download Now!
Easily sum/count only filtered out/visible cells by deleting hidden rows in Excel
When summing/counting filtered out cells in Excel, the SUM function or Count function will not ignore hidden cells. If hidden/filtered rows are removed, we can only sum or count visible cells easily. You can try Kutools for Excel's utility to solve it.
Get a 30-day full-featured free trial now!
Related articles:
How to sum the absolute values in Excel?
How to quickly sum every other or nth row/column in Excel?
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Loux
#42664
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Bonjour,
Moi j'ai un problème comparable mais différent, en gros quand je filtre mes colonnes et que je veux copier la même valeur dans mes lignes visibles, toute les lignes qui sont entre mes lignes visibles sont elles aussi modifiées.
Comment faire pour que seule mes lignes visibles soient modifiés.
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skyyang Loux
#42935
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Hello, Loux
Do you mean to copy and paste cell vaues to visible cells only? If so, maybe the below articles can help you:
https://www.extendoffice.com/documents/excel/2331-excel-paste-data-into-filtered-list.html
https://www.extendoffice.com/documents/excel/2617-excel-paste-to-visible-filtered-cells.html
Please try it, thank you!
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Cristobal Alejandro
#41286
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Hola,
No me resulta sumar el rango de una fila considerando sólo las columnas visibles.
Alguna formula o alguna macro?
Gracias!!!
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skyyang Cristobal Alejandro
#41520
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Hello, Cristobal,
Sorry, I can't understand your problem clearly, could you explain your problem in English?
Or you can insert a screenshot or a file to describe your problem.
Thank you!
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Cristobal Alejandro
#41285
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Hola,
Quiero sumar dentro de un rango de fila que al ocultar columnas sume sólo las visibles.
No he logrado hacerlo, alguna fórmula? o tendrÃa que hacerse con una marcro?
Muchas gracias!!!
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#22360
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how to skip hidden cells from excel formulae in filtered sheet....
yellow coloured cells are involving hidden cells due to filter....
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#22361
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Hi,
What kinds of calculation do you need to do? Kutools for Excel supports three functions to count/sum/average ignoring all hidden cells.
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#22366
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or like this
column a column d
100 10
90 10
80 10
where 90=100-10, 80=90-10, and so on.........
dragging the formula includes hidden cells in formula
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#22365
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When i am applying say G3-K2 Formula in filtered excel sheet & dragging the formula, it includes hidden cells
for example
Validity Lifting Qty
27054.59 123.41
26931.18 330.98
26600.20 493.66
26106.54 476.38
25630.16 480.64
25149.52 577.06
now value in validity comes after get subtracted by lifted qty (like 2nd value 26931.18=27054.59-123.41)
3rd value in validity=2nd value in validity-2nd value in lifted qty. and so on.....
now this sheet is filtered & when i drag the formulae in validity column, it includes hidden cells, due to filter.
which gives me wrong result
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half yodha
#22364
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Validity Lifting Qty
27054.59 123.41
26931.18 330.98
26600.20 (26600.2=26931.18-330.98) 493.66
26106.54 476.38
25630.16 480.64
25149.52 577.06
Reply
half yodha
#22362
This comment was minimized by the moderator on the site
When i am applying say G3-K2 Formula in filtered excel sheet & dragging the formula, it includes hidden cells
for example
Validity Lifting Qty
27054.59 123.41
26931.18 330.98
26600.20 493.66
26106.54 476.38
25630.16 480.64
25149.52 577.06
now value in validity comes after get subtracted by lifted qty (like 2nd value 26931.18=27054.59-123.41)
3rd value in validity=2nd value in validity-2nd value in lifted qty. and so on.....
now this sheet is filtered & when i drag the formulae in validity column, it includes hidden cells, due to filter.
which gives me wrong result
Reply
half yodha
#22363
This comment was minimized by the moderator on the site
Hi,
The normal =G3-K2 will not ignore any hidden cells/rows/column by dragging to copy. I am sorry I can not figure out a proper formula for your. All formulas or methods talked in this article is just about sum/count/average ignoring hidden cells.
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half yodha
#22359
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how i can skip hidden cells from excel formulae in filtered sheet
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Sab6247
#16773
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Im trying to use the AVERAGEVISIBLE function to average the 12 largest values in a column, this works in the normal AVERAGE function as=AVERAGE(LARGE(E971:E1540,{1,2,3,4,5,6,7,8,9,10,11,12})) however when i try to use the average visible function it returns #VALUE!, any ideas?
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JPas
#15127
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This is awesome! Thanks so much.
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DataCruncher
#14747
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Sorry I messed up the posts security code at bottom and seems like my question may have been deleted as it asked me to try another one.I can get the VBA code for SUMVISIBLE to work well if my data is vertical and I hide rows. However it doesn't if my data runs horizontal and I want to hide columns. Is there a way to program this? Thanks!
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DataCrucher
#14746
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I am able to get your VBA for =SUMVISIBLE above to work good.However just if my data runs vertically and I am hiding rows.Is there a way to program it so you can have your data run horizontally and it still work when you hide columns? THANKS!
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ExcelNewbie
#14037
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The solution worked for me. :D
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