Many historical records are recorded in the County Clerk’s Office dating back to 1686, the year that Gloucester County was incorporated. In fact, the deed of the first property purchased by the United States Government dated July 5, 1776, is one of the documents on record here along with other countless recordings that affect real estate titles. These records include deeds, mortgages, judgments, and other land attachments. Therefore, “Keeper of the Records” is an appropriate description of the Clerk who spends 60% of his time recording and filing important papers on the behalf of Gloucester County citizens.
Contact
Call the Record Room at 856-853-3230 for more information.
Data Recording
Effective May 1, 2017, all paper land recordings must be accompanied by a paper cover sheet or a $20 indexing fee will be assessed per NJ.S.A. 46:26A-5. Click here to obtain Gloucester County Clerk’s cover sheet.
Important: The Data Recording Page must be submitted in the following format:
- Standard legal-sized paper (8 1/2 by 14 inches)
- Do Not modify or alter the Data Recording Page
Record Storage
I personally feel it's my responsibility to not trust the computer systems of the world,’ he said. Hogan also said that the physical books are not enough backup because they can be destroyed in floods and fires.
View the full article on storing records.
Property Fraud Alert
In an effort to reduce the risk of real estate fraud, the County Clerk's Office has launched a free "Property Fraud Alert” website for homeowners to register to receive notification each time a document is registered in their name. Listen to Clerk Hogan speak about Property Fraud.
Online Records
In June of 2009, the Gloucester County Clerk’s Office warned homeowners about mailings from an Illinois based company claiming to provide certified copies of homeowner’s deeds, at very high prices. At the time, this company was charging upwards of $75 a copy.
Recently, the Gloucester County Clerk’s Office has received several more complaints about these types of mailings received within the County, even to County employees, charging upwards of $86 per copy.
Deed
James N Hogan, Gloucester County Clerk, stated that “it’s an exorbitant cost to get a copy of a deed. Consumers can obtain copies of deeds at the Gloucester County Clerk’s Office for as little as 5 cents a page. To certify the copy it costs an additional $2.” Hogan added that “it’s not necessary for homeowners to get a certified copy of their deed”.
Get Your Deed
Consumers can also go to the County Clerk's online record search at U.S. Land Records and print out a copy of your deed for free. Now Accepting Visa/Mastercard/Discover. All checks for $10,000 or more must be certified. Questions regarding Federal Liens contact 800-913-6050.
Deed Requirements
Per Chapter 55 P.L. 2004 signed into law on June 30, 2004, all DEEDS must include one of the following forms:
- Nonresident Seller’s Tax Declaration - GIT/REP-1
- Nonresident Seller’s Tax Prepayment Receipt - GIT/REP-2
- Seller’s Residency Certification/Exemption - GIT/REP-3
- Waiver of Seller’s Filing Requirement (Corrective Deed) – GIT/REP-4A
- Waiver of Seller’s Filing Requirement - GIT/REP-4
Forms
Download the deed requirement forms or call the New Jersey Division of Taxation Customer Service Center 609-292-6400.
Notice
As per instructions from the State of New Jersey, the County of Gloucester will not accept Vacation, Rescission, or Voiding of Assignments that have originally been signed and recorded. Effective October 1, 2016, recorded instruments are not cross-indexed by party type within the Gloucester County Clerk’s LRMS.
