SAPS (South African Police Service) (2024)

Criminal Record and Crime Scene Management (CR & CSM) is currently experiencing a backlog with the issuing of Police Clearance Certificates (PCC) which has extended the waiting period for finalization.The South African Police Service is working tirelessly to address the backlog.

A Police Clearance Certificate (PCC) is an official document issued by the Criminal Record and Crime Scene Management (CR & CSM) stating whether or not any criminal convictions have been recorded against an individual.This service is available to people who require confirmation of their criminal status for emigration purposes or for travel or employment abroad.

The issuing of a Police Clearance Certificate is the sole responsibility of Criminal Record and Crime Scene Management in Pretoria.The applicant must provide the following documents:

A full set of his/her fingerprints on a SAPS 91(a) when living in South Africa. The fingerprints must be taken by the South African Police Service.Persons living outside South Africa, may apply at the any police station in that country or at the South African Embassy.Fingerprints must be taken on the official fingerprint forms of the applicable country or, if available, on the SAPS 91(a) fingerprint enquiry form.
An application form must be duly completed.
A certified copy of the applicant's identity document/passport. The applicant must present his/her identity document/passport at the police station, as proof of identity will be required.
Should a maiden surname and/or other surnames be required on a Police Clearance Certificate, mention must be made thereof in the application and documentary proof of the maiden surname and/or other surnames (for example a certified copy of marriage certificate) must be attached to the application.
Proof of payment. The prescribed fee is R180,00 per application.The required non-refundable tariff is payable in cash at the nearest police station or electronically into the South Africa Police Service’s account in favour of the National Commissioner of the South African Police Service. The banking details are as follow: ABSA cheque account number 4054522787; branch code 632005; Swift code ABSAZAJJXXX.In the case of an electronic payment, the letters “PCC” followed by the initials and surname of the applicant must be indicated as reference.

Applicants living abroad may forward the application and required documents directly to CR & CSM for processing.Applications received from abroad will not be returned to the applicant.The applicant must monitor progress via the SAPS website and upon completion arrange for collection as indicated on the application form.For security purposes the certificate will only be handed over to the person nominated by the applicant or chosen courier service.Note that certificates not collected within three months after finalisation will be destroyed.

Applicants living in South Africa may, at no additional costs to the applicant, request the police station to forward the applications to CR & CSM in Pretoria.The applicant may also in person deliver the application to CR & CSM in Pretoria or use the service of a postal or courier service at his/her own cost.For security purposes the certificate will upon completion only be handed over to the applicant or person nominated by the applicant or chosen courier service as indicated on the application form.Where the applicant requested the certificate to be returned to the police station, the responsible person at the police station must ensure that the certificate is handed over to the applicant in person.Proof of identity must be presented when the certificate is collected.Note that certificates not collected within three months after finalisation will be destroyed.

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