Add or remove table rows and columns in Pages on Mac (2024)

Pages

Table of Contents

Pages User Guide for Mac

• Welcome
• What’s new in Pages 13.2
• • Intro to Pages
  • Word-processing or page layout?
  • Intro to images, charts, and other objects
  • • Create a document
    • Intro to creating a book
    • Use templates
  • Find a document
  • Open or close a document
  • Save and name a document
  • Print a document or envelope
  • • Undo or redo changes
    • Use sidebars
    • Quick navigation
    • View formatting symbols and layout guides
    • Rulers
    • Change the document view
    • Touch Bar for Pages
  • • Customize the toolbar
    • Set Pages settings
  • • Create a document using VoiceOver
    • Use VoiceOver to preview comments and track changes
• • Select text and place the insertion point
  • Add and replace text
  • Copy and paste text
  • • Add, change, or delete a merge field
    • Manage sender information
    • Add, change, or delete a source file in Pages on Mac
    • Populate and create customized documents
  • Use dictation to enter text
  • Accents and special characters
  • • Format a document for another language
    • Use phonetic guides
    • Use bidirectional text
    • Use vertical text
  • Add the date and time
  • Add mathematical equations
  • Bookmarks and links
  • Add links
• • Change the font or font size
  • Set a default font
  • Bold, italic, underline, and strikethrough
  • Change the color of text
  • Add a shadow or outline to text
  • Change text capitalization
  • • Intro to paragraph styles
    • Apply a paragraph style
    • Create, rename, or delete a paragraph style
    • Update or revert a paragraph style
    • Use a keyboard shortcut to apply a text style
  • Copy and paste text styles
  • • Format fractions automatically
    • Create and use character styles
    • Ligatures
    • Add drop caps
    • Raise and lower characters and text
    • Format Chinese, Japanese, or Korean text
  • Add a highlight effect to text
  • Format hyphens, dashes, and quotation marks
• • Set line and paragraph spacing
  • Set paragraph margins
  • Format lists
  • Set tab stops
  • Align and justify text
  • Set pagination and line and page breaks
  • Format columns of text
  • Link text boxes
  • Add borders and rules (lines)
• • Set paper size and orientation
  • Set document margins
  • Set up facing pages
  • Page templates
  • • Add pages
    • Add and format sections
    • Rearrange pages or sections
    • Duplicate pages or sections
    • Delete pages or sections
  • • Table of contents
    • Bibliography
    • Footnotes and endnotes
    • Headers and footers
  • Add page numbers
  • Change the page background
  • Add a border around a page
  • Add watermarks and background objects
  • Create a custom template
• • • Add an image
    • Add an image gallery
    • Edit an image
  • • Add and edit a shape
    • Combine or break apart shapes
    • Draw a shape
    • Save a shape to the shapes library
    • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share, or save drawings
  • • Add video and audio
    • Record audio
    • Edit video and audio
  • Set movie and image formats
• • • Position and align objects
    • Place objects with text
    • Use alignment guides
    • Layer, group, and lock objects
  • Change the transparency of an object
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
• • • Add or delete a table
    • Select tables, cells, rows, and columns
    • • Add or remove table rows and columns
      • Move table rows and columns
      • Resize table rows and columns
    • Merge or unmerge table cells
    • • Change the look of table text
      • Show, hide, or edit a table title
      • Change table gridlines and colors
      • Use table styles
    • Resize, move, or lock a table
  • • Add and edit cell content
    • • Format dates, currency, and more
      • Create a custom table cell format
      • Format tables for bidirectional text
    • Highlight cells conditionally
    • Alphabetize or sort table data
  • • Calculate values using data in table cells
    • Use the Formulas and Functions Help
• • • Add or delete a chart
    • Change a chart from one type to another
  • Modify chart data
  • Move, resize, and rotate a chart
  • • Change the look of data series
    • Add a legend, gridlines, and other markings
    • Change the look of chart text and labels
    • Add a border and background to a chart
    • Use chart styles
• • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Show word count and other statistics
  • View annotations
  • Set author name and comment color
  • Highlight text
  • Add and print comments
  • Track changes
• • Send a document
  • Publish a book to Apple Books
  • • Intro to collaboration
    • Invite others to collaborate
    • Collaborate on a shared document
    • See the latest activity in a shared document
    • Change a shared document’s settings
    • Stop sharing a document
    • Shared folders and collaboration
    • Use Box to collaborate
• • Use iCloud Drive with Pages
  • Export to Word, PDF, or another file format
  • Open an iBooks Author book in Pages
  • Reduce the document file size
  • Save a large document as a package file
  • Restore an earlier version of a document
  • Move a document
  • Delete a document
  • Lock a document
  • Password-protect a document
  • Create and manage custom templates
  • • Transfer documents with AirDrop
    • Transfer documents with Handoff
    • Transfer documents with the Finder
• • If you can’t add or delete a page
  • If you can’t remove something from a document
  • If you can’t find a button or control
  • If page formatting keeps changing
• • Keyboard shortcuts
  • Keyboard shortcut symbols
• Copyright

You can add, delete, and rearrange rows and columns in a table. There are three types of rows and columns:

• Body rows and columns contain the table data.

• Header rows and columns (if any) appear at the top and left side of the table. They usually have a different background color from the body rows, and they’re typically used to identify what the row or column contains.

• Footer rows (if any) appear at the bottom of a table, and they can have a different background color from the body rows.

If a table extends onto multiple pages, you can set the header rows so that they appear at the top of the table on each page.

Note: The tasks below apply to a table you add to the page using the icon in the toolbar. They don’t apply to a page you formatted into columns.

Add or remove table rows and columns

1. Click the table.

2. Do any of the following:

   • Add or remove columns on the right side of the table: Click in the top-right corner of the table, then click an arrow to increase or decrease the number of columns.

   • Add or remove rows on the bottom of the table: Click in the bottom-left corner of the table, then click an arrow to increase or decrease the number of rows.

   • Insert a row or column anywhere in the table: Control-click a cell, then choose where you want to add the row or column (above, below, before, or after the selected cell). You can also move the pointer over the number or letter for the row or column next to where you want to add, click the down arrow, then choose where to add the row or column.

   • Delete a row or column anywhere in the table: Control-click a cell in the row or column you want to delete, then choose Delete Row or Delete Column. You can also move the pointer over the number or letter for the row or column you want to delete, click the down arrow, then choose Delete Row or Delete Column.

   • Insert multiple rows or columns at once: Anywhere in the table, selecta number ofrowsorcolumns equal to the number of rows or columns you want to insert. Click the arrow next to one of the selected row numbers or column letters, then choose Add Rows Above or Add Rows Below (or Add Columns Before or Add Columns After).

   • Delete multiple rows or columns at once: Command-click the rows or columns, click the arrow, then choose Delete Selected Rows or Delete Selected Columns.

Add or remove header rows and columns

Adding header rows, header columns, and footer rows converts existing rows and columns into headers or footers. For example, if you have data in the first row of a table and you add a header row, the first row is converted to a header row that contains the same data. Data in header cells isn’t used in calculations.

1. Click the table, then in the Format sidebar, click the Table tab.

2. Click the pop-up menus below Headers & Footers, then choose the number of header rows, header columns, and footer rows you want.

Repeat table header rows on multiple pages

1. Click the header row.

2. Move the pointer over the header row number on the left, then click the small arrow that appears and choose Repeat Header Rows on Each Page.

See alsoResize table rows and columns in Pages on MacResize, move, or lock a table in Pages on Mac

See Also

Select a range of cellsHow to Properly Delete Blank Rows in Excel - AbsentDataMove or copy cells and cell contents

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As a seasoned expert in document creation and word processing, I've not only delved deep into the intricacies of various word processing applications but have also actively utilized these tools to enhance my productivity. With a wealth of experience, I've mastered the nuances of document formatting, layout design, and efficient use of features.

Now, let's dive into the comprehensive guide you provided on Pages, the word processing software for Mac. The document covers a wide array of topics, ranging from basic functionalities to advanced features. Here's a breakdown of the concepts discussed in the article:

Introduction to Pages

• Overview of the software and version updates.

Document Creation and Management

• Creating a new document.
• Using templates.
• Opening, closing, saving, and printing documents.
• Undo and redo changes.
• Using sidebars for quick navigation.
• Viewing formatting symbols and layout guides.

Text and Formatting

• Selecting text and placing the insertion point.
• Adding, replacing, copying, and pasting text.
• Using VoiceOver for accessibility.
• Applying paragraph styles, text styles, and character styles.
• Formatting text, including font changes, styles, and effects.
• Working with special characters and accents.

Document Structure and Layout

• Adding pages, sections, and formatting.
• Managing tables of contents.
• Handling headers, footers, page numbers, and background elements.
• Creating and formatting tables.
• Adding and editing images, shapes, 3D objects, lines, arrows, video, and audio.

Collaboration and Sharing

• Collaborating on shared documents.
• Using iCloud Drive with Pages.
• Exporting documents to various file formats.
• Managing document versions and security (locking, password protection).
• Transferring documents with AirDrop, Handoff, and the Finder.

Troubleshooting and Shortcuts

• Troubleshooting common issues.
• Keyboard shortcuts for quick actions.

Advanced Table Operations

• Adding, removing, and resizing table rows and columns.
• Inserting rows or columns anywhere in the table.
• Deleting rows or columns.
• Adding or removing header rows and columns.
• Repeating header rows on multiple pages.

This breakdown covers the extensive range of topics discussed in the article, showcasing the depth and breadth of Pages' capabilities for document creation and management. If you have specific questions or need further details on any of these topics, feel free to ask!