Person ID (PID) - Auxiliary Services (2024)

Prospective students will have a PID created after their admissions office has received their applications. The way in which students are notified of their PID depends on the admissions office to which they have applied. Any student who is either new, transferring or readmitted to the University will be able to create an Onyen upon acceptance.

To search for your PID, please go to the PID Lookup page. If you need to change your name or add/update a Social Security Number (SSN), please fill out the Name/SSN Change Form and submit it to the relevant office with the appropriate documentation.

Undergraduates

The PID will be created soon after the Undergraduate Admissions office has received the application. Please inquire with the Undergraduate Admissions office regarding the status of your application.

Graduate Students

Graduate Schools will notify prospective students that their application has been received. In that notification, they will be given their PID and told to use it to check the status of their application online. Students already having a PID can have it reactivated when they re-enroll.

Part-Time Students

Continuing Studies creates PIDs for part-time students.

How do I reactivate my PID?

Student records become inactive when a student fails to register by the end of the drop/add period for the current spring or fall semester. Any student not enrolled in the current semester will receive notice that their Onyenis no longer active. This status will continue until the student re-enrolls.

Note: The issuance of a PID does not indicate that you have or will be admitted to the University of North Carolina at Chapel Hill. Admissions decisions are communicated only in writing and only by the respective admissions office.

EHRA and SHRA Staff

PIDs for EHRA and SHRA staff are created, or update when there is an existing PID for the individual, when the departmental HR Facilitator requests the background check as part of the hiring process for new or returning EHRA & SHRA staff.

Once the hiring process is completed, the PID is active to create Onyen 30 days prior to hiring date. Please note if the hiring action is completed within that 30 day period an One Card cannot be created until the following business day.

Affiliate PIDs are for anyone who is working in collaboration with the University, requiring University Services, and isnota student andnotpaid by UNC payroll. They include, but are not limited to:

• Visiting Scholar
• Research Collaborator
• Contractors and temps (not paid by UNC payroll)
• Summer Groups
• UNC Retirees
• Volunteers

Only HR Representatives can access and enter anyone into the Affiliate Request or ePAR systems. If you are an HR Representative and do not have access to the system or your department, please contact the Office of Human Resources for assistance.

Retirees and Emeritus Faculty must go throughHR Benefits for their initial affiliation. Renewals can be submitted to the Service Desk.

Volunteers. Interns, Visiting Scholars and Independent Contractors require background checks; please see the HR Policy on Unpaid Volunteers, Interns and Visiting Scholars for further information and exceptions.

Affiliates cannot authorize themselves; they must have a UNC-Chapel Hill sponsor. Please be aware that PID processing can take up to two business days. Please fill out the form belowand give it to your departmental HR Representative for entry into the Affiliate Request or ePAR system.*

*If you are an HR Representative and are unsure when you should use the Affiliate Request or ePAR system, please contact the PID Office.

After approval has been received by the HR Representative, the Affiliate can create an Onyenon the requested start date at theOnyenServices website.

Affiliates needing a UNC One Card must go to the One Card office, one business day after the HR Representative receives approval through ConnectCarolina, with a driver’s license, passport, or military ID for identification purposes. Please check with the One Card Office to see if there will be a $10 card fee. If the department would like to pay the fee, they may do so through ConnectCarolina.

Affiliate Expiration

Affiliate authorization expiration dates are determined by department and can be no longer than five years. Sponsors of affiliates receive an automated email notice informing them that their affiliate’s affiliation will expire on a specific upcoming date. The language in this automated email is generic with the exception of specific information regarding the upcoming date; a PDF attached to the email (see example) contains specific details. Since this email has frequently been mistaken for spam, the text of the email is listed below.

NOTE: If you do not wish to open the attachment, you can view your affiliates and their expiration dates in InfoPorte. Sponsors of affiliates who do not have access to this information in InfoPorte should contact their school or division HR representative.

Policies

• PID Creation, Modification and Authentication Policy
• Policy on Social Security Number (SSN) Change
• Policy on Name Changes
• Policy on Unpaid Volunteers, Interns and Visiting Scholars
• Independent Contractors Policy

Forms

• Application for Registration as a UNC Affiliate
• Name/SSN Change Form